Administration Manager

2016/08/11 Cairo · Egypt

The administration manager oversees the administrative services to ensure that the premises is equipped with the supplies and services required to maintain a smooth flow of work on a daily basis.


  • Direct, coordinate and plan essential services such as security, maintenance, fleet, cleaning, customs, and food services.
  • Plan the best allocation and utilization of space and resources for the premises.
  • Monitor the facility to ensure that it remains safe, secure, and well maintained.
  • Respond appropriately to emergencies or urgent issues as they arise and deal with their consequences.
  • Supervise and coordinate the work of security and cleaning contractors.
  • Check that the agreed upon work by the staff or contractors has been completed satisfactorily and follow up on any short comings.
  • Maintain up-to-date lists of contractors and pricing arrangements to ensure that the company achieves the most favorable commercial terms.
  • Assess and negotiate the best deals with services’ contractors and suppliers.
  • Determine which transportation provider should be selected and act as the primary contact with the selected provider.
  • Develop an integrated network of transport services to ensure that the best possible use is made of the company’s resources for transport.
  • Assist in the development of the fleet services budget to include a review of the past year’s expenses.
  • Adjust and administer all deals with the providers of staff transportation.
  • Record and maintain licenses and repair/maintenance records of the department’s cars, as well as conduct preventive maintenance checks.
  • Oversee the process of maintenance and repair of the building as well as its electrical system.
  • Supervise food services staff to ensure that they provide high quality services to employees.
  • Plan, organize, direct, control, and evaluate the operations of customs.
  • Resolve complaints regarding services provided by the department staff.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Deal with the corporate lawyer regarding the company’s legal issues, and provide him with any required documents.
  • Oversee the translation of all legal documents from Arabic to English and vice versa.
  • Oversee and coordinate preparations for social activities (Iftar party, trips, book fair, …etc).
  • Establish and maintain effective formal and informal links with relevant government institutions, agencies, and local authorities, including the General Authority for Investment and Free Zones (GAFI).
  • Negotiate the purchase of materials and equipment required by the company, ensuring that they meet the specifications and can be delivered at the desired time at the most favorable prices.
  • Carry out and supervise audits on fixed assets and recommend changes when necessary.
  • Maintain records of mobiles, iPads, and laptops provided to employees as well as monitor their expenses.

Qualifications & Work Experience

  • Bachelor’s degree
  • 8+ years of experience
  • Facilities management experience
  • Technical knowledge of building services
  • Excellent command of written and spoken English
  • Sound knowledge of health and safety regulations

Job Behavioral Competencies

  • Excellent leadership skills
  • Excellent interpersonal skills
  • Excellent negotiation skills
  • Customer and client management skills
  • Problem solving and decision making abilities
  • Planning and organizing skills
  • Accuracy and attention to details
  • Self-motivated with ability to work on own initiative and meet deadlines


  • Monthly gross salary offered for this position is in the range of 8,000 EGP–10,000 EGP.